Vehicle type-approval documentation automation
A comprehensive solution for vehicle body builders. Generate CoC documents, manage type approvals and save time with full process automation.
Why body builders choose COCDesk?
A solution built specifically for the needs of vehicle body builders
| Capability | COCDesk | Manual eCoC submission |
|---|---|---|
| Time to file | Minutes for a whole batch: generate, validate, sign and submit in one pass. | 30 to 45 minutes per certificate, one vehicle at a time. |
| IVI XML preparation | Valid IVI 2.0 XML generated automatically with the correct EU Member State approval authority codes. | Hand-configure the XML, or run a EUCARIS conversion tool, then edit the country-specific approval authority codes by hand in hard-to-read raw files. |
| Pre-submission validation | Built-in schema validation catches errors and guides you to the correct values before anything is sent. Incorrectly completed eCoCs are never transmitted, which prevents rejections at NAP level. Every error is caught before submission, and the wrong fields are highlighted in an easy-to-read interface so they are quick to spot and fix. | No pre-check. The receiving NAP rejects on submission, the portal offers no in-place fix, and you reconfigure the file offline and resubmit. |
| Vehicle data entry | Automatic import of vehicle data from a VIN lookup. | Manual spreadsheet management: copy and paste data for every vehicle. |
| Edits and corrections | Fully editable records with a complete, timestamped audit trail. | Re-edit the raw XML by hand, with no audit trail of what changed or who changed it. |
| Digital signing | Seamless integrated XAdES signing as part of the flow. | A separate e-signing platform at additional licence cost and extra manual steps. |
| Cross-border submission | Integrated with every EU National Access Point for vehicles registered across Member States. | A separate manual process and a different portal for each country. |
| Audit trail and CoP compliance | Full traceable history for every certificate, ready for Conformity of Production checks. | Manual record-keeping in spreadsheets and shared drives. |
| Scalability | Bulk processing for high-volume production lines. | One certificate at a time; throughput is limited by people. |
| Cost of errors | Minimal. Most errors are caught before submission. | Each rejection means offline rework and a registration delay for that vehicle. |
News & guides
Latest information about eCoC, regulations and practical tips for the vehicle body building sector
eCoC in the EU: situation update
Executive briefing based on the EUCARIS webinar of 19 May 2026 and the decision of the 168th Motor Vehicles Working Group. What Member States agreed, what implementation scenarios apply to manufacturers, and what it means for selling into the German market and the rest of the EU.
Read more
CoCDesk vs the Manual VCA Portal: How Much Time and Money eCoC Automation Really Saves
Submitting eCoCs by hand through the VCA portal means configuring IVI XML, fixing rejections offline, paying for a separate e-signing tool and copying vehicle data from spreadsheets. We put the manual workflow side by side with CoCDesk.
Read moreEU Extends eCoC Deadline to 29 November 2026: What It Means for Manufacturers
At the 168th Working Group Motor Vehicles meeting on 6 May 2026, EU Member States agreed a transitional arrangement allowing paper CoCs and eCoC print-outs to be used until 29 November 2026.
Read moreFull compliance with legal regulations
COCDesk is fully compliant with applicable EU regulations on vehicle type approval
EU Regulations
- Regulation (EU) 2018/858 on vehicle type approval
- Regulation (EU) 2018/858 repeals Directive 2007/46/EC (no longer in force)
- Regulation (EU) No 1230/2012 - masses and dimensions of vehicles
Standards & norms
- IVI 2.0 XML schema for eCoC
- XAdES electronic signature (eIDAS compliant)
- EUCARIS data exchange system
Security standards
- GDPR - personal data protection
- ISO 27001 - information security
- Data encryption and automatic backups
Automatic regulation updates
The system is regularly updated in accordance with the latest changes in regulations and legal requirements, ensuring continuous compliance of your documents.
How does it work?
A simple four-step process
Upload a Certificate of Conformity
Upload Certificates of Conformity in XML format for base vehicles. The system automatically validates data against XSD schemas.
Complete body data
Add the technical specification of the vehicle body. Manage vehicle variants and versions in accordance with type approval.
Generate CoC documents
Automatic generation of CoC documents, declarations and other required sales-related documents in various formats.
Central repository
All documents are stored in a central repository. Search by VIN, type, variant or vehicle version.
Comprehensive features for your business
Everything you need to manage type-approval documentation in one place
CoC document system
Automatic generation and management of Certificates of Conformity (CoC) for base vehicle and completed vehicle stages. Template management for N2 and N3 category vehicles.
Type-approval database
Comprehensive database of technical specifications aligned with your type approvals. View details, search and filter by type, variant and version.
Data validation
Input data validation against XSD schemas. Automatic compliance validation with legal requirements before file export.
Sales-related documents
Create files supporting the vehicle sales process: ADR declarations, Emission Statements and other required documents.
Data import & export
Upload Certificates of Conformity in XML format with validation. Export to multiple formats: PDF, XML, WORD, JSON.
Multi-stage type approval
Support for multi-stage vehicle type approval. The system supports the full lifecycle of vehicle documentation.
Change tracking
Document numbering and version control system. Modification history and change tracking in technical documentation.
Multi-language support
Multi-language documentation support (English, Polish). Multi-language user interface.
Security & permissions
Advanced role-based access control (RBAC). Multi-level authorization, system event logging and full GDPR compliance.
Ready to automate your processes?
Book a free demo and see how COCDesk can streamline your business
No obligation. The demo takes about 30 minutes.